Setting Up Hotels and Lodging
- Hotels is an Associated Labor Fee
- This fee is applied during labor input - see image below
- Hotels are billed by Name and in accordance with pre-defined rules
- Follow the guides below to set up Hotel attributes
- This function allows you to bill for hotels & lodging expenses in progressive bills using pre-defined rules
- Bill by Hotel Name and Daily Rate
- The Daily Rate Factor accounts for Occupancy using percentages
- Percentage of Rate: 100% = Single Occupancy - 50% for Double Occupancy
To Add Hotels
- Open Hotel | Lodging Table - see image above
- Click the ADD button to open Hotel | Lodging Setup dialog - see image below
To Enter Hotel
To Modify an Existing Hotel
- Click to highlight the Hotel you want to Modify
- Click on the Modify Button to Open Input Dialog
- Make your desired Modifications, then Click ENTER to complete
To Remove an Existing Hotel
- Click to highlight the Hotel to be removed
- Click the Remove Button, then select Yes to confirm when prompted
To Import Hotels
- Import Hotel List from an Excel® spreadsheet
- You can update this daily if needed without removing any hotels
- It will not import duplicate hotels that are already listed in the Hotel | Lodging Table
Export Hotels | No Hotels Listed then Export a Blank Template
- Export the Hotel List to an Excel® spreadsheet
- You can update this daily without removing any hotels and Import it back into the Project Settings
- It will not import a Duplicate of a hotel that is already listed in the Hotel | Lodging Table
- If there are NO Hotels Listed, then you'll need an Excel® Template - Click Export and a Blank Template will be created with the proper headers
Excel® Export Examples of Hotels Listed and Blank Template
Excel® Export Blank Hotel List Template